Administrative Affairs at ASU at the West campus - New Event Request Form

New Event Online Request Form

Attention: Prior to making a new Event Reservation, please review the Reservation Information page.

* = Required Information

Event Information
*Event Title		*Number Attending
*Start Date (mm/dd/yyyy)		*End Date (mm/dd/yyyy)
*Pre Access Time (hh:mm)	AM PM	*Start Time (hh:mm)	AM PM
*Post Access Time (hh:mm)	AM PM	*End Time (hh:mm)	AM PM
*Main Location		Secondary Location(s)

Event Setup Information
*Seating Style
Note: CLCC and FAB rooms must be set "As Is". Round Tables can only be used in La Sala.
Furnishings (255 character max)	Include information such as stage, dance floor, extra tables and chairs, flags, etc.
AV Media (255 character max)	Include information such as VCR, overhead projector, screen, slide projector, etc.

Requester Information
*First Name		*Last Name
*Contact Email Address
*Phone	(xxx-xxx-xxxx)	Extension	*Fax	(xxx-xxx-xxxx)
*Are you from ASU?	Yes No	ASU Department
		ASU Mail Code
Company Name
Address 1		Address 2
City		State	Zip
Non-Profit Number
Parnter Company Name (if applicable)

Event Planning Information
*Are you responsible for program development?	Yes		No
*Are you responsible for publicity?	Yes		No
*Are you responsible for the registration process?	Yes		No
*Are you responsible for logistics?	Yes		No
*Are presenters ASU students, faculty or staff?	Yes		No
*Attendees are:
*Is this event funded by a grant?	Yes		No
*Are you charging a fee to attend?	Yes		No
If Yes, What does the fee cover? (100 character max)

Food and Beverage
*Will you be serving food or beverage?	Yes		No
All food and beverages for events held on campus must be arranged through Chartwells Food Service. More Information
*Will you be serving alcoholic beverages?	Yes		No
Alcoholic beverages may be served or consumed only at designated special events as authorized by Arizona Board of Regents Policy 5-108(A)(4). More Information

Additional Information
Please provide any additional information necessary. (255 character max)
Visitor Parking - Cars without an ASU at the West campus parking permit must park in the visitor parking lot (lot 12). The charge for parking in the visitor lot is $2.00 per hour or $4.00 per day with an event validation.
Insurance - All parties not insured by State Risk Management shall provide a $1,000,000 insurance policy covering liability for bodily injury and property damages. Naming State of Arizona, Arizona Board of Regents and Arizona State University as additional insureds at least ten (10) working days prior to the event.

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